Office Administrator

Hourly Rate: £12.50
Location: Aldermaston (Driver required due to location)
Job Type: Temporary (12-month maternity cover)
Start Date: June 18th, 2024
Working Hours: Monday to Friday, 9:00 am – 5:00 pm (1-hour lunch)

We are seeking a dedicated Office Administrator to join our team on a temporary basis to cover maternity leave. This role is essential in supporting the Office Manager and ensuring the smooth operation of our business activities.

Day-to-day of the role:

Weekly tasks include adding invoices and receipts to Sage, updating job folders, checking invoice prices for overcharges, and ordering materials from suppliers.
Compile job packs, scaffold and take off sheets, manage new enquiries, and update leads spreadsheet.
Assemble quotes, manage emails and incoming calls, and monitor Google ad and organic positions.
Update customers with materials delivery dates and fitter start dates, collect ceiling/damage photos from fitters, and create order forms.
Post new plans to customers, handle application forms for Total Building Control, and manage calcs and correspondence with Total Building Control.
Perform postal duties as required.
Monthly tasks involve handling supplier statements, communicating with suppliers regarding overcharges, obtaining up-to-date terms from suppliers, and filing paid invoices/statements.
Order new brochures, distribute brochures/design sheets as needed, order skips when required, and update the reviews sheet.

Required Skills & Qualifications:

Strong organisational skills and attention to detail.
Ability to manage multiple tasks and prioritise effectively.
Excellent communication skills, both written and verbal.
Experience in an administrative role, preferably within a similar business environment.
A proactive approach to problem-solving and the ability to work independently.

Benefits:

Competitive hourly rate of £12.50.
Structured working hours with a 1-hour lunch break.
Opportunity to gain experience in a supportive role within a dynamic business environment.

If you are interested in this Office Administrator position, please apply online and we will review your application and contact you with more information if successful.