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An exceptional opportunity for an experienced and highly organised Executive Assistant to join our public sector client's collaborative Executive Support Team. You will play a pivotal role in enabling their Senior Leadership to achieve business excellence through comprehensive administrative support.
The role will entail providing proactive and confidential executive assistance, you will facilitate efficient operations across diary management, meeting facilitation, document/report preparation and coordination of office support activities. This diverse role offers an exceptional opportunity to utilise your exceptional skills supporting senior-level leadership.
Key Responsibilities:
- Provide professional and confidential administrative/secretarial support to the Senior Leadership Team (SLT), managing all correspondence, enquiries and 1:1 diary management.
- Coordinate seamless internal/external meetings including preparing agendas, collating/circulating materials, recording comprehensive minutes/notes and diligently tracking actions.
- Draft high-quality Board/Committee reports, presentations and correspondence ensuring consistency with brand guidelines through excellent written communication skills.
- Undertake research on varied topics as requested and provide informative briefings/summaries for the SLT
- Coordinate general office support activities liaising with Facilities Team for premises management, replenishing stationery/supplies etc.
- Process financial administration tasks e.g. raising purchase orders, coding expenses, using in-house systems with high attention to detail
- Provide reliable cover support during holiday/sickness absence for other Executive Assistants
- Collaborate effectively across the high-performing Executive Support Team to maintain exceptional quality standards.
- Handling highly confidential information
Applicants will have previous PA experience supporting an Executive/Senior Leadership Team. You will be highly organised, have strong diary management experience and be comfortable taking minutes in meetings.
Katie Bard is acting as an agency and is an equal opportunities employer.
