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Job Title: Personal Assistant
Location: Warwickshire and Frequent Travel to Dubai on business trips.
Salary: Competitive, commensurate with experience
Type: Full-time
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to our leadership team. The ideal candidate will be a reliable and resourceful individual with excellent communication and multitasking skills.
Responsibilities:
- Administrative Support:
Manage the executive’s calendar, schedule appointments, and coordinate meetings.
Handle phone calls, emails, and correspondence on behalf of the executive.
Prepare reports, presentations, and documents as needed.
Attend business meetings, lunches, and dinners.
- Travel Coordination:
Arrange travel plans, accommodations, and itineraries for business trips.
Ensure smooth logistics for executive travel, including visa processing and expense management.
Accompany Executives on business trips to Dubai frequently.
- Meeting Coordination:
Organize and facilitate internal and external meetings.
Prepare agendas, distribute materials, and record meeting minutes when necessary.
- Task Prioritization:
Prioritise and manage multiple tasks simultaneously, ensuring deadlines are met.
Anticipate needs and proactively address issues to optimize the executive’s efficiency.
- Confidentiality:
- Handle sensitive information with discretion and maintain confidentiality at all times.
- Collaboration:
- Liaise with internal and external stakeholders, fostering positive relationships.
Requirements:
- Proven experience as an Executive Assistant or similar role.
- Willingness to travel to Dubai frequently on business trips.
- Strong organisational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficient in Microsoft Office Suite and other relevant tools.
- Ability to work independently with minimal supervision.
- Discretion and confidentiality in handling sensitive information.
- Adaptability and ability to thrive in a fast-paced environment.
