HR Administrative Assistant Part Time

REED HR is delighted to support our Belfast based client who wishes to recruit a Part time HR Administrative Assistant to join their team where you will provide an effective and efficient clerical and administrative support within the Human Resources Department.

The Role:

• Responsible for the opening and distribution of the post internally and externally within the Department.  Ensuring that confidential and sensitive post is handled in accordance with the Departments procedures.
• Responsible for ensuring the accurate maintenance of the departments manual and electronic filing systems with agreed procedures relating to security and confidentiality to include archiving in line with GDPR Principles.
• Provide clerical and administrative support to the Human Resources Department, in relation to all aspects of the HR functions.
• Ensure that complex and non-routine enquiries are brought to the attention of the Senior HR Advisor for them to progress and resolve in a timely manner.
• Ensure accurate date input into the HR databases to include Pams, Locate a Locum, Pharmapod and Numark and ensure the information is kept up to date.
• Produce reports in a timely manner.
• Record and transcribe minutes of meetings as and when required.
• Assist in the preparation of presentations and handouts using Power Point application.
• Organise appointments and meetings and to maintain efficient diaries for the Department.
• Assist in the recruitment interview process as and when required.
• Provide administrative/reception support to the Senior Management Teams as and when required.
• Co-ordinate Health and Safety Databases and documentation in line with appropriate legislation
• Any other duties which be assigned by the Senior HR Advisor or Director of Operations.

Essential Criteria:

• 4 GCSE’s to include English Language at Grade C or above or equivalent
• One year’s relevant experience within a busy HR Environment in the past five years.
• Experience in the use of HR Databases
• Significant experience of Microsoft Office packages
• Be able to work as part of a team.
• Be able to work under pressure.
• Good communication skills both written and oral.
• Effective organisational and time management skills.
• Flexibility with working hours to meet service needs.

Desirable Criteria

• Experience of minute taking
• Experience of Pams

The hours are 28 and flexible. Ideally 2 full days Mon and Fri 9-5.30 or 8.30 - 5.00 pm with 30-minute break. 

The other 12 hours are flexible - where you can work half days or another full day. 

You must be available to work on a Friday.

Rate of pay is £11.60 per hour.Benefits: 28 days annual leave which include the 10 stat daysFree Car Parking