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The Executive Assistant will provide comprehensive support to the CEO while being involved in projects. This role, based in Edinburgh, requires excellent organisational skills and a keen attention to detail.
Client Details
A highly successful organisation is a leading player in the industrial/manufacturing sector.
Description
- Extensive calendar and diary management
- Fielding telephone calls
- Managing email inbox and sending responses
- Coordinating schedules, meetings and appointments
- Arranging travel and booking accommodation
- Providing general administrative support
- Preparing memos, letters, presentation and other documents
- Liaising with key global clients, board members and colleagues
- Greeting visitors and clients
- Oversight of some business projects
- Attending meetings with the CEO and recording minutes
- Taking meetings and reporting back with actions
- Monitoring and reporting on project budgets
- Arranging dinners, social events and public appearances
- Producing timelines and reviews of projects
- Researching new business ventures or projects
Profile
- Exceptional organisational skills
- High levels of flexibility and adaptability
- Flawless communication and presentation skills, both written and verbal
- Excellent telephone manner
- Ability to multitask and prioritise an everchanging workload
- Ability to work under pressure and reach deadlines
- Problem-solving and decision-making skills
- Ability to work autonomously
- Strong business and commercial acumen with prior high level international working experience
- Ability to communicate with and present to senior management and executives
- Ability to build relationships at all levels across the business and with external contacts
- Experience using the full Microsoft Office suite
- Drafting, writing and research skills
- Multi-lingual, preferably fluent in English with French, Germany, Spanish/Italian or Chinese (Mandarin) as second or third languages.
- Willingness to travel and be away from office/home for up to a number of consecutive days required, both within the UK and abroad. Candidate may be required to oversee projects abroad over a number of weeks or months, but with the ability to return home for part of the week.
- Full and current driving license required.
Job Offer
- An attractive salary package, up to £40,000pa DOE.
- Hybrid working opportunity
- An opportunity to work in a vital role within the industrial/manufacturing industry
- The chance to be part of a progressive and forward-thinking team
