Accounts Receivable

Accounts Receivable 

Salary: 30k - 35k 

Location: Epsom (Hybrid working available)

Hours: 37.5 Mon - Fri 

The Role:

The key purpose of the role is to help with the finance transformation and centralise billing in the UK, prepare “Sales Invoice” with significant amount of supporting documentation and analysis, which needs to be prepared precisely as per client specifications. The role will also be answering queries pertaining to sales invoices/credit notes from internal and external business partners.

Responsibilities:

Billing - 

• Initially to assist the finance transformation team to one ERP which will include centralising billing within the UK from JD Edwards to Oracle.

• Prepare sales invoices, applications for payment and credit notes and associated supporting documentation.

• Obtain approval for sales invoices and credit notes.

• Post invoices and credit notes onto the finance system (Oracle).

• Liaise with Project Managers to ensure that all invoicing is completed within required timescales.

• Work closely with Project Managers, and the Cash Collections team to ensure timely resolution of billing queries and collection of cash.

• Support correct allocation of costs to projects, including staff allocations, time transfers and Accounts.

• Payable-related support.

• Prepare and distribute job-related information and reports.

• Support project managers with timesheet-related queries.

• Liaise with divisional Finance staff.

• ‘Lock up tracker’ – review, update and follow up as required.

• Review and analyse differences between forecast and actual monthly billing.

• Field queries from internal and external auditors.

• Use client portals to review PO status and available balances prior to invoicing.

• Liaise with the client purchasing/finance team with purchase order queries.

Reporting and other responsibilities - 

• Running weekly and monthly project-based scheduled reports and issuing to the project managers on time.

• Liaising with Financial controller to ensure that all month end tasks are completed on a timely basis.

• Preparing and distributing information/reports regarding project unbilled balances to Project Managers.

• Posting Journal entries e.g. Expenses/revenue transfers or any correction entries.

• Ensuring daily Internal Audit is conducted for all the processes within the business.

• Daily work allocation and ensuring all the activities are completed before the cut off.

• Review of Credit note approval matrix on a weekly basis.

• Preparation of monthly billing report to review actual billing vs forecasted billing

Requirements, Experience & Skills: 

AAT or equivalent would be an advantage.A strong track record of client billing, including complex projects.A thorough understanding of Oracle.Intermediate Excel skills, including pivot tables and VLOOKUPs.Comfortable with other Microsoft Office applications.Able to work collaboratively, thus building strong relationships with Project Managers and Finance.Skilled at prioritising workload to ensure key deadlines are met.Organised and flexible

If you think you have the right experience and skillset for this position then please APPLY NOW!