Office Manager

RELOcruitment have the pleasure of working with a fantastic client in London. A company that has been handling Fine Arts and Antiques with the utmost care and discretion for close to a century.

In this time, it has established itself as one of the premier shipping and installation companies, providing services to Art Dealers, Private Collections and Museums around the world.

They are now seeking an Office & Security Manager to join their busy team based in SW London. Previous experience managing an office is essential, ideally working in an Industry where you have dealt with VIP clientele and valuable goods.

This is a fantastic chance to join the Fine Art industry and gain invaluable experience within a reputable company, full training will be provided.

Main Responsibilities:

• Oversee general office operations, including managing filing systems and administrative duties
• Serve as Security Manager/Cargo Security Manager, ensuring compliance with CAA regulations and overseeing security training.
• Manage office supplies and equipment procurement, ensuring proper stock levels.
• Conduct employee background checks and issue identity cards.
• Handle holiday, sick leave, and other entitlements, distributing information to staff quarterly.
• Manage contracts for office equipment, cleaning services, and insurance policies.
• Process supplier invoices and Barclaycard statements.
• Administer telephone systems and handle parking tickets and congestion charge payments.
• Assist with Royal Collection Pass applications and renewals.
• Order office supplies and manage cash and carry purchases.
• Ensure compliance with health and safety regulations and serve as GDPR Officer.
• Resolve office-related problems to ensure the smooth operation of the office.
• Ensuring staff members follow company procedures & processes.
• Securely handle document and obsolete IT equipment disposal.
• Communicate effectively with all office and warehouse staff.
• Receive, sort, and manage incoming and outgoing mail and deliveries.
• Assist with office layout planning and relocation projects.
• Liaise with HR to update office policies.
• Onboard new employees and exit process departing employees.
• Attend professional and educational courses as and when required.
• Answer office phones and assist with inquiries.
• Perform other ad hoc duties as required to support office operations.